Proof Portal &
Inventory Management
Send proofs to customers, collect approvals with annotated markup, track revision history, and manage the entire review cycle from one portal. No email chains, no lost files, no ambiguous feedback.
One place for every proof, every revision, every approval
Replace scattered email threads and shared drives with a structured approval workflow that keeps everyone on the same page.
Send Proofs in Seconds
Upload a PDF, enter the customer email, and send. The customer gets a branded review page with annotation tools. No account required for reviewers.
Annotated Feedback
Customers mark up directly on the proof with comments, arrows, and highlights. No more interpreting vague email descriptions of what needs to change.
Clear Approval Status
Every proof has a clear status: pending, approved, or revision requested. Know exactly where every job stands without chasing customers for a response.
Revision Tracking
Full history of every version sent, every comment made, and every approval given. If a customer disputes a change, you have the documentation.
Integrated with Botson Preflight
Send proofs directly from the Illustrator plugin after preflight checks. Job specs, product number, and customer info auto-populate from the file metadata.
No Customer Login Required
Customers review and approve via a secure link. No accounts to create, no passwords to remember. Just click the link, review the proof, and respond.
From artwork to approval in minutes
A simple, fast workflow that keeps jobs moving.
The workflow
- Upload or send proof directly from Illustrator
- Customer receives a branded review link via email
- Customer annotates, comments, and approves or requests changes
- You see the response instantly in the Synergy dashboard
- Send revised proofs and track the full history
- Approved proofs move to production with a clear paper trail
What makes it different
- Built for print, not adapted from generic project management
- Proof data connects to the Botson ecosystem (specs, scheduling, production)
- No customer accounts needed, just a secure review link
- Branded review pages with your company logo
- PDF annotation tools designed for artwork review
- Email notifications on every status change
Simple, transparent pricing
No per-user fees. No implementation costs. One flat monthly rate.
- Unlimited proof sends and revisions
- Customer annotation and approval tools
- Full revision history and audit trail
- Botson Preflight integration
- Branded customer review pages
- Email notifications on every status change
Stop chasing approvals
Give your customers a clean, professional way to review and approve artwork. Give yourself a dashboard that tells you exactly where every proof stands.
Included with Botson Preflight or available as a standalone portal.